The Sandringham Festival of Carriage Driving is committed to protecting and respecting your privacy. This Privacy and Data Protection Statement explains how we collect, use, store, and share your personal data in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This statement applies to anyone involved with the Festival, including but not limited to members, officials, volunteers, competitors, grooms, and other participants in event activities.
Personal Data We Collect
The Sandringham Festival of Carriage Driving may collect and process the following types of personal data:
· Name, address, email, and telephone number
· Date of birth
· Emergency contact details
· Membership details
· Payment information
· Medical information relevant to equestrian activities (with your consent)
· Competition and event participation records
· Any other information you provide to us in relation to the event’s activities
Purpose of Processing Personal Data
The Sandringham Festival of Carriage Driving processes personal data for the following purposes:
· Administration of relevant memberships
· Organisation of events, training, and competitions
· Communication regarding event activities, updates, and policies
· Ensuring the safety and well-being of members and participants
· Compliance with legal and regulatory obligations
· Facilitating participation in Society* affiliated events
Sharing Personal Data
As the national governing bodies for their respective disciplines the Societies* require certain personal data to facilitate membership registration, competition entry, and governance of the sport. The Sandringham Festival of Carriage Driving may share relevant personal data, such as:
· Membership details
· Competition and event participation records
· Contact information for administrative purposes
· Any necessary information to comply with Society* regulations
In addition, we may be required to share personal data with relevant authorities, such as the police, ambulance services, or other emergency responders, in situations involving safety, medical emergencies, or safeguarding concerns.
All data shared with the Societies* and relevant authorities will be processed in accordance with their privacy policies and data protection obligations.
Data Security and Retention
The Event implements appropriate security measures to protect personal data against unauthorised access, loss, or misuse. Personal data is retained only for as long as necessary to fulfil the purposes outlined in this statement or as required by law.
Your Rights
Under data protection laws, you have the right to:
· Access the personal data we hold about you
· Request correction of inaccurate or incomplete data
· Request deletion of your data where applicable
· Object to or restrict processing of your data in certain circumstances
· Withdraw consent for processing where consent was given
· Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data rights have been infringed
Contact Us
If you have any questions about this Privacy and Data Protection Statement or wish to exercise your rights, please contact us at:
The Sandringham Festival of Carriage Driving
Robin Hyde Chambers
robin@sandringhamdrivingtrials.co.uk
*Society means one of the affiliated societies The Sandringham Festival of Carriage Driving is affiliated to including but not limited to:
· British Carriage Driving
· Windsor Park Equestrian Club
· British Driving Society
· Hackney Horse Society
· Coaching Club of Great Britain
· Attelage D’Tradition
· British Scurry & Driving Trials